Business Maintenance Checklist

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What is a Building Maintenance Checklist?

Maintaining a commercial building involves various tasks, such as regular cleaning and checking electrical and HVAC systems. Daily maintenance includes removing trash, cleaning shared spaces, conducting minor repairs, and performing safety inspections. While tasks like replacing HVAC filters, cleaning exterior windows, landscaping, and roof inspections are less frequent, they should still be part of your building maintenance strategy.

Why You Should Use A Building Maintenance Checklist

Every building, climate, and location is distinct, so a commercial building maintenance checklist is essential to meet the specific requirements of a given building. Although creating a tailored building maintenance plan is your primary objective, there are seasonal maintenance tasks applicable to numerous facilities that you can modify to suit your building's requirements.

Spring Maintenance

• Inspect HVAC ducts for debris and dust buildup.

• Service AC units and clean coils.

• Clean and prep the landscaping.

• Trim trees and shrubs.

• Mow, aerate, and fertilize the grass.

• Clean debris from garden beds and landscaping.

• Check the irrigation system and establish a watering schedule for grass/plants.

• Clear drains and gutters.

• Pressure wash hardscapes, walkways, and building exterior.

• Inspect outdoor lighting for damage.

• Check backup electrical/power systems (if applicable).

  
  

Summer Maintenance

• Remove debris from the roof and inspect for any damage.

• Confirm that the trash and recycling area is in good condition.

• Inspect the windows for proper operation and proper seal.

• Examine structural materials for decay, flaking paint, corrosion, and other issues.

• Inspect the condition of the parking lot, asphalt striping, and signage.

• Inspect the grounds for water run-off or erosion issues.

  
  

Fall Maintenance

• Rake and remove debris and fallen leaves.

• Service the furnace/boiler and inspect filters.

• Winterize the irrigation lines.

• Mark the streets/driveways with stakes for snow plows.

• Check interior and exterior pipes for proper insulation.

• Check windows and doors for proper insulation.

• Inspect all plumbing fixtures for leaks.

• Seal any cracks in your parking lots or asphalt.

• Inspect heating system, vents, and thermostat.

• Confirm winter emergency plan (including snow/ice removal).

  
  

Winter Maintenance

• Get delicate landscaping and structures ready for winter conditions.

• Inspect the roof and gutters for ice dams.

• Inspect the building’s interior for maintenance issues:

  • Kitchen

  • Bathroom

• Shared spaces

• Ensure that all GFCI outlets and light switches are functioning correctly.

• Examine the ceiling and floors for any damage, such as water damage.

• Hire snow/ice removal services.

  
  

Year-Round Building Maintenance

• Swap out any interior and exterior light bulbs that are burned out.

• Clean window glass, tracks, and all hardware.

• Check the batteries in your smoke and carbon monoxide detectors (monthly).

• Replace the HVAC air filters (monthly).

• Inspect the property for signs of rodent or pest damage.

• Check the building for visible signs of leaks or water damage.

• Test the fire alarm (monthly).

• Replace the water filters (monthly).

• Have the fire alarm and fire suppression system serviced.

• Have the fire extinguishers inspected.

• Ensure the inspection of all OSHA fall prevention devices and equipment

• Request feedback from your tenants or employees regarding any issues or concerns about building maintenance.

• Inspect door closers, latches, hinges, and locks for proper operation.

  
  

While the lists mentioned earlier might appear extensive, ensuring a safe environment for employees, customers, or tenants necessitates a consistent and comprehensive maintenance strategy. The complexity of commercial maintenance lists varies based on the facility, ranging from short and straightforward to lengthy and detailed. Typically, most maintenance checklists are somewhere in between. The essential aspect is to develop a tailored maintenance and repair routine that addresses all necessary areas.

Utilizing a commercial maintenance checklist for your property ensures the safety of employees, customers, and tenants, while maintaining the property's optimal condition. Keep in mind that proactive maintenance and repairs benefit your financial performance, employees, and customers. By implementing a comprehensive property management checklist, you can prevent costly repairs, enhance safety, and effectively manage your property.

Benefits of Hiring a Professional Building Maintenance Service

If managing maintenance and repairs for your building becomes overwhelming, even with a detailed checklist, it might be time to have an advocate hire the appropriate maintenance services.